Organization Management

An organization is a parent group to which groups can belong. In most situations, projects and groups are enough. However, in case of a business that specializes in the operations management service, multiple companies exist as a group. The number of groups and projects can be great. In this case, the group concept is not enough. We need one more concept to integrate groups for management. Use the organization concept.

A professional maintenance service company can group multiple subgroups into a single organization at a parent level. Grant each group member the corresponding roles. Members who have been granted roles can manage the group independently.

Create Organization

1. Select the profile icon on the upper right of the screen. A drop-down menu appears.

2. Select Create Organization.

3. Enter values for Organization Name, Logo, and Description, and then select Next.

4. Select a group to the organization in the group list, and then click Complete.

If the Created organization successfully. message appears, the organization has been created successfully.

Note

• Organization Name is required. Even if you have not entered the logo and description, the organization can be created.
• The group with the editing permission can be added to an organization.
• If there is no editing permission, the group cannot be selected.
• If you do not select a group, an organization can be created.
• For more information about the roles, see the following.
• If invited to the group without editing permission, it does not have editing permission for the group.
• It cannot be deleted by the upper group or cannot be moved to another group.
• The recommended size of the organization logo image is 102 pixels wide and 102 pixels high.
• The organization logo images can allow png, jpg, or jpeg file extensions of 3 MB or less.

Checking the groups and projects in the organization

On the upper left of Home screen, select Non-Organization. If the organization list appears, select a desired organization. You can see the groups that belong to the organization under All Projects. In Project list, you can see the projects of all groups that belong to the organization.

Organization Management

1. In Home screen, select Non-Organization on the upper left.

2. If Organization List appears, hover your mouse over the organization name for management.

3. Select .

Organization Management appears.

• Organization name area

  To see the list of organizations to which you belong, select the organization name area. If the Organization List appears, select another organization or Return to non-organizational list to return to the project list.

• Organization List

  • All organizations to which you belong appear in the panel list. To change the organization, select Move.
  • To modify the organization name, logo, and description, click .
  • To delete an organization, click . The groups and projects to which you belong are moved to a group that is not part of the organization.
  • Without editing permission, the Edit and Delete buttons do not appear.

• Group List

  All groups belonging to the selected organization appear in a list. If you click , the management screen of the selected group appears.

• Edit Organization

  To modify the basic information of the selected organization, select . If the Edit Organization window appears, you can modify the organization name, logo, and description. After modification, select Save.

Inviting organization members

1. In the Organization menu, select Member List.

2. Select Invite Member on the upper right of the screen.

3. You can also add members by selecting a sub group and a project in Organization.

4. In User Role, set the roles of the user to invite and then select Apply.

5. Enter the email address of the user to invite in Email, and then select Add. You can add extra users continuously.

6. After adding all users to invite, select Complete.

Note

If there are invited members to cancel before completion, in List of members to invite, select .

Checking the organization members

In the Organization menu, select Member List. You can select a group or project in the organization tree structure. You can check the members belonging to each selected group or project. You can also add or delete members, and modify roles for each selected group or project.

Modifying an organization member role

1. In the Organization menu, select Member List.

2. In the Organization Member list, select on the right of the member to edit.

3. If the Edit Member Role window appears, set the values for Member Role and User role per group.

   • Member Role: You can set the roles for the organization and the groups in the organization.
   • User role per group: You can set the roles for the selected members for each group in your organization.

4. After configuration, select Apply.

Note

• In the organization tree structure, you can select a group or project to modify the roles of the members belonging to each group or project. Depending on the selected group or project, the scope of the applicable roles may differ.
• For more information about the member roles, see the following.

Deleting an organization member

1. In Organization Management, select Member List.

2. In the Organization Member list, select on the right of the member to delete.

3. If the message window appears, select Delete.

Note

• To delete members from sub groups and projects, click any checkbox in the message window and then select Delete.
• In the organization tree structure, you can select a group or project to delete the members belonging to each group or project.